Pre Function Checklist

All private events must conclude by Midnight. Whilst we welcome you and your guests to stay on & continue to enjoy the evening, Hotel staff need to reconfigure the venue at Midnight.
Other hotel patrons are free to move through the Hotel & make use of unused areas from Midnight too. If you or some of your guests would like to stay on, please let the Managers know at this time.
Management may ask for assistance with:
– Moving your guests to an alternate area temporarily while the space is cleaned/reconfigured
If some (or all) of your guests are showing signs of approaching intoxication. Management may ask for assistance with:
– Moving your guests ground floor scanning area for I.D scan & RSA assessment.
– If intox indicators are identified, by law your guests must be asked to leave the premises. Staff will offer safe transport options if required.

Please note: Bar service will cease by 11:45pm to allow guests time to finish their last drinks before the midnight close.

All our function areas have been approved as ‘Minors area authorised’. This means minors are permitted to attend functions under the following provisions;
Minors must not obtain, consume, or carry away alcohol from the licensed premises. Or attempt to do so
All minors must be presented to management upon arrival. Teenagers will be issued with a special wristband.
Minors must remain under the direct supervision of a parent/responsible adult at all times. A ‘responsible adult’ is an adult who is: a) A parent, step parent or legal guardian.
WARNING: Any breach of this legislation may lead to immediate closure of your event. No refunds will be provided.
WARNING: A person (including a parent or guardian) must not supply alcohol to a minor on licensed premises. A maximum court fine of $11,000 &/or 1 year imprisonment applies.

We will always endeavour to ensure all our guests have a great time at the Hotel, however we must do so within the NSW Licensing legislation framework. As the host, it is important you are aware of your responsibilities & those of the Hotel’s staff. Licensing Legislation:
– It is against the law for Hotel staff & Hotel guests to provide alcohol to an intoxicated person. Fines of up to $11,000 apply to this offense.
– It is against the law for Hotel staff to permit an intoxicated person to remain on (or enter) the premises. Any patron identified as showing signs of Intoxication must leave immediately. Patron behaviour will be monitored at all times.
– The Hotel does not permit irresponsible or rapid drinking practices (eg. Drinking games, skulls).
– The Hotel does not permit antisocial behaviour (rudeness, aggression, argumentative, loud singing or swearing etc) Hotel Staff may approach the you (as the Host), if they are concerned one or more of your guests may be at risk of approaching intoxication or breaching our ‘Patron Behaviour Policy’. They may ask for your assistance to considerately resolve a potential problem (or even ask a guest to leave the Hotel). Please be aware food, non-alcoholic & low-alcoholic beverages (including free drinking water) are always available. Hotel staff may also introduce other measures to slow/restrict/cease the consumption of alcohol during your event:
– Restrict service to ‘1 drink per person’
– Restrict type of products on offer

WARNING: A breach of this legislation or our patron behaviour policy may lead to immediate closure of your event. No refunds will be provided.

WARNING: Failing to leave when asked by staff is an offence under Section 77 of the Liquor Act. $550 on the spot fine applies.

Deposit & Confirmation: Once the deposit & signed ‘authority form’ has been received the Hotel will issue your confirmation. Until a confirmation has been issued, the Hotel will continue offering the area to other interested groups. To avoid disappointment please send through your form & deposit ASAP.

Cancellation
If the event is cancelled:
a) More than 90 days of the event date, 10% of the deposit will be retained by the Hotel
b) 42-90 days prior to the event date: 50% of the deposit will be retained by the Hotel
c) 0-41 days prior to the event date: 95% of deposit, room hire & minimum spend payments received will be retained
d) No show: 100% of all payments/deposits received will be retained.

Minimum Spend
Minimum Spend limits apply to most bookings. All food & beverage purchases made by the Host & their guests contribute to the minimum spend. Minimum spend limit must be achieved by the ‘finish’ time of your event. All events finish no later than midnight unless management have agreed otherwise in writing. Any shortfall in achieving the minimum spend will be charged to the host.

Damages
The Hotel takes all reasonable care but no responsibility for damage, loss or injury to person or property while at the Hotel. Damage to Hotel property by the hirer or their guests, will result in repair/replacement costs being billed to the hirer by the credit card provided or other means if necessary.

Responsible service of Alcohol
The Hotel practices & supports responsible service of alcohol. By law we must ask any person displaying signs of intoxication or acting irresponsibly to leave the Hotel immediately.
Under section 77 of the liquor act, any person who fails to leave when asked is committing an offence.
Management may find it necessary to limit service to 1 drink per person, restrict service of particular products, or close the event prematurely.

Minors
Minors must remain under the direct supervision of their parents at all times. Minors must not obtain, consume or carry away alcohol from the licensed premises. Or attempt to do so.
All teenagers are to be pointed out to management upon arrival, they will be asked to wear an identifying wrist band.

Outside Food & Beverage
No outside food or beverages may be brought into the Hotel with exception of Birthday Cakes

Food & Beverage Orders
Any Food & Beverage orders are required 10 days before your event. Payment of your Food/Beverage order or Minimum Spend (whichever is greater) is also due at this time. Adjustments can be made to your order until 5 days before the event. After this time, orders are final & no changes/refunds will be made.

Bucks/Hen’s/18th’s
The Hotel is unable to cater for Bucks parties, Hen’s parties or 18th birthday parties. Any booking found to be a Bucks/Hen’s/18th may be closed & deposits/payments received will be retained by the Hotel.

Dress Regulation
The Hotel applies a ‘common sense’ approach dress regulation. Guests will be refused entry if they attire is: untidy/ripped/unclean, offensive or otherwise deemed inappropriate by management. The Hotel welcomes ‘fancy dress’ parties, however all themes must be approved by management.

Sound Levels
Council regulations apply to all licensed premises, management reserves the right to monitor/adjust sound levels in all areas of the Hotel.

1st Floor Terrace
The external glass siding windows on the 1st Floor Terrace must be closed at 10pm. The area still remains open for use but the windows can no longer be opened.

Decorations
The following items are prohibited:
- Naked flames
- Confetti & confetti filled balloons
- Tape & Double sided tape (are not to be used on the walls - Bluetac only please).
Any repair/replacement/cleaning required, resulting in the use of decorations – will be charged to the host.

Changes
Prices, products & menus are subject to change. All prices include GST